The ultimate guide to recruitment metrics and analytics

Recruitment metrics and analytics are a great way to measure the effectiveness and success of the recruitment funnel. However, what we know in theory can not always be put into practice. What we really need to know is exactly which aspects of our hiring it can improve, how it can improve it, and last but not least, how we can actually get the actionable insights we need to transform our hiring.

Data Driven Hiring

Having access to relevant data helps recruiters make informed hiring decisions throughout the hiring process. Whether that relates to the hiring budget, what to give their attention to, optimizing the recruitment funnel, or whatever it may be. Not only do global trends show that we are now living in a data driven world, but recruiting trends also point to the fact that data driven hiring is truly indispensable. 94% of recruiters and hiring professionals say that recruitment software positively impacts their hiring process.

How to measure and work with recruitment metrics and analytics

Before getting into all the different recruitment metrics and analytics that you should be tracking and working with, it is important to first know how you can acquire these analytics. While you can manually keep count of recruitment metrics and analytics, the process can get overwhelming and lead to a vast amount of sunken time. That’s why it is optimal to leverage recruitment software, which will be able to gather all the relevant data and provide you with all the relevant reports needed to make informed hiring decisions.

With recruitment software, you can host a sophisticated database, which stores all the relevant data which you will need to:

  • Review candidates
  • Search, filter and sort
  • Make day-to-day hiring decisions
  • Compile advanced reports

You are essentially delegating the task of data entry and analysis to your software, and concentrating your time on more of your critical duties as a recruiter. Overall, implementing recruitment software into your hiring process can help save 20% of recruiters’ time.

Key recruitment metrics metrics and analytics

Time per fill

Time per fill is the time passed from the opening of a job to it being filled. 

It’s a useful metric for more than one reason. Firstly, the metric can be used before the opening of a position as a sort of indication or expectation for when a job would be filled if it were to be opened that day. With this insight, employers can adjust their approach to a new job opening. For example, if a position needs to be filled more urgently, HR might take initiative to speed up the recruitment process if the projected time per fill does not satisfy the organization’s needs.

You can also use it as an indicator for productivity. If the time per fill has changed noticeably, you might want to look into why that is. What has changed about the recruitment process that has prompted such an increase/decrease in the time per fill? Is this good or bad? These are the sort of questions you want to be answering when looking at your recruitment analytics.

Overall, it’s an important metric that you would want to keep an eye on, either as a key performance index (KPI) or simply as a metric to be aware of when wanting to know what to expect from the hiring process. This is one of the many metrics that defines your hiring process, and it’s one you definitely should be tracking, whatever type of company you are.

Time to hire

Time to hire is the time passed from the entry of a candidate into the pipeline to them accepting the job offer. How this differs from the time per fill is that it only counts the time after the candidate who got the job entered the pipeline.

What time to hire really indicates is the time it takes for candidates to move through your hiring process. Too long and your candidates may receive offers from other employers or simply drop out. Too short and you may be not applying the proper protocols in assessing your candidates.

So while the time per fill metric may give you insights on the entire recruitment process, the time to hire is a good metric to monitor the health of your recruitment funnel and different hiring stages.

Cost per hire

Cost per hire is the sum of all the costs incurred when making a new hire. The metric is calculated by taking all the recruitment costs incurred for a certain time period, and dividing it by the amount of hires made. The costs can vary depending on the recruitment procedures used by the employer, but the most common costs to keep track of include:

  • Job distribution costs. The costs incurred for distributing the jobs on job boards or placing advertisements.
  • Sourcing costs. The costs incurred throughout the candidate sourcing process, including access to talent databases.
  • Pre-screening costs. Some employers may decide to run background checks and have their applicants complete assessments and tests to verify their knowledge. 
  • Software costs. Most HR will use recruitment software for their hiring, and this comes with the associated subscription and add-on costs.
  • Labor costs. Varying by company, you may or may not want to include labor costs in your calculations. However, this is a pretty significant cost and will paint a better picture if included in the cost per hire.
  • Other costs. Employers can have many other associated costs with their recruitment. Whether it’s employer branding, career fairs or any other costs, not every employer will have similar cost structures.

The cost per hire is an extremely important metric. It shows what the hiring budget looks like and breaks down all the costs incurred from the hiring process. It’s extremely important for the costs to be broken down, as when employers will need to increase or decrease their hiring budget, they will have to look at exactly which department they could do so effectively.

Visibility metrics

Visibility metrics provide key information for employers to assess their recruitment marketing and job distribution efforts. They tell you how many people have seen your employment opportunities across all your different campaigns. 

These metrics are key for assessing the effectiveness of recruitment marketing campaigns and can be used as a KPI. For example, if your visibility is good, but your number of applicants is low or non-existent, this might give you insight that your recruitment campaign needs improvement in other areas. 


Read why else you’re not drawing the number of applicants you would like to >>  Why No One is Applying for Your Jobs – Hirebee


Company views

This analytic shows the total amount of views your job posts are getting across the board. You can track your visibility across all channels and vacancies, and track the overall performance of your recruitment marketing efforts over time. 

Job views

This analytic shows the amount of views a specific job position is getting across all distribution channels. This is a great way to track the performance of your jobs and identify which recruitment campaigns were a success and which were not.

Source metrics

Source metrics provide employers with the key information needed to assess the effectiveness of their different recruitment channels. By separating your analytics by source, you can get a better overall picture of exactly where you are failing and where you are succeeding. 

Applicants per source

Knowing exactly how the number of your applicants is divided between your different sources helps you track the effectiveness of them. For example, you may find that Indeed is not a particularly good source for one of your positions, while it performs extraordinarily well for another position. It’s important to know this to be able to better distribute your hiring budget and not waste time nor money distributing to channels which are not effective.

Views per source

Meanwhile, views per source gives a more indirect look into the effectiveness of your sourcing channels. There are different ways you can interpret this analytic, but it is usually compared with the applicants per source metric, where you can speculate what the situation with a specific source is.

High applicantsLow applicants
High viewsExtremely effective sourceIneffective source, but can be effective for other jobs
Low viewsEffective source but cannot be relied upon as the main sourceExtremely ineffective source

Pipeline metrics

Pipeline metrics provide employers with key information needed to assess the health and effectiveness of their pipeline. It allows you to dig deeper into the effectiveness of your recruitment funnel and directs you towards a culprit when you are looking to optimize your campaigns.

Applicants per hiring stage

This simple metric gives you a view of what your pipeline is looking like, and can direct you towards which candidates need to be reviewed. Additionally, you can track over time how effective your candidate screening and evaluation processes were, by tracking what percent of candidates made it into their designated hiring stages.

Time per hiring stage

Time per hiring stage further dissects into your time to hire. With this metric, you can track how much time candidates spend on average in each hiring stage. This can give you all the pointers the time to hire does, except it’s more detailed and gives you more precise answers.

Register for a demo

If you think these recruitment metrics and analytics could be of help to your recruitment efforts and campaigns, then consider registering for a demo with us, where we will get to show off how our recruitment software could address your hiring needs. After our demo, you will get two weeks worth of free access to our software, where you will get to explore our different solutions and features.


Register for a demo with us to get a glimpse of what you have been missing >> Register for a demo – Hirebee

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