Employee warning notice

Email Subject Line: Urgent: Final Working Notice

Dear (Employee’s name),

I hope this email finds you well.

As we recently discussed, your [absenteeism] is having a negative impact on both your individual work performance and the productivity of your team. We take [workplace attendance] seriously, and we expect all of our employees to [follow our company’s time-off policy].

Despite reprimands, you have repeatedly violated [this policy] and [have exceeded the number of days you are permitted to be absent from work]. More specifically, [you failed to show up at work on X, Y, Z without notifying HR or your manager in the previous month.] We recognize that unexpected issues arise from time to time, and we [are flexible (for example, by allowing employees to work from home or take a sick leave to care for themselves or a member of their family). However, we still expect our employees to be professional and act in the best interests of the company.

This is your [first] notice of caution. We expect you to [request time off in advance and in a formal manner (e.g., via email to your manager or through our HRIS.)] to correct your behavior. We will have to take further disciplinary action, up to and including termination, if this does not happen.

I’m available to talk about any issues that are causing your [absence from work.] If there is any way I can assist you, please contact me directly.

Sincerely,

[Your name here]

[Your email signature]