Business contract termination

Dear [business representative staff name],

We regret to tell you that, as of [date], moving forward, we no longer need your (company name).  We have met the minimum notice period required by our agreement with this notification. Although your organization has offered us excellent services in the past, we have decided to end our business relationship owing to [list reasons and provide details].

Our organization will no longer place any orders with your company, as of this moment. We will not cancel any orders or deliveries that were scheduled prior to the receipt of this letter unless we specifically notify you. Before our contract is formally canceled, all our outstanding orders should ideally be finished. We, for one, will pay off any outstanding balance in our account by [date and time]. We would also like to get all applicable invoices by [date and time].

Please confirm that you have received this email and that our account has been closed. You can reach me at [phone number] or [e-mail address] if you have any questions or concerns.

We’d like to express our gratitude for our long-term partnership.

Thank you so much.

Kind regards,

(Your name)

(Your signature)

Disclaimer:

This Business Contract Termination Letter Template is meant to provide general guidelines and should be used as a reference. It may not take into account all relevant local, state or federal laws and does not constitute a legal document. Neither the author nor workable.com will assume any legal liability that may arise from the use of this letter. Where necessary, seek qualified counsel before sending.