Cancelling a scheduled interview

Job interview templates

This email template is an example of a cancelled interview that was scheduled with an applicant. It is of paramount importance to mention the reasons and follow up with the applicant. Refer the applicant to other positions within the company, if there are any openings.

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Email Subject line: Cancelling interview for [Job title] position at [Company Name]

Hello or Dear [Candidate Name],

I regret to inform you that the interview we had scheduled for [Job title] is cancelled.

[Shortly explain your cancellation reason and whether or when you plan to contact the applicant again, for example. We won’t be conducting any interviews at this time since our hiring intentions have changed and we’ve chosen to put this position on hold for at least three months. We would like to get in touch with you again once the position is open and set up a new interview time if you are still available to meet. I would like to emphasize that we were extremely impressed with your qualifications. For now, I’ll keep you informed on similar vacant positions within the company].

Thank you, once again, for taking the time to apply to [Job title] at [Company_name].

We apologize for any inconvenience this may have caused.

Kind regards,

[Your name]

[Signature]