Email to a successful candidate after interview

1. Position:

Job Title

The title of your position will be (Job title) and you are responsible for reporting to the Company’s (Manager’s job title, you could include the name of the manager).

Work Schedule

This is a [full-time/part-time] position with a weekly workload of around [e.g. 45] hours. Your weekly schedule will be five days each week, 8 hours per day in rotating shifts [for example, the first week may be Monday through Friday 10:00-18:00 and then the week after; Tuesday through Saturday 10:00-18:00.] You will know your work schedule (month/week/2 weeks) in advance.

Employment Relationship

There is no specific fixed period of employment with the Company. Your employment status with the Company is “at will,” which means that either you or the Company may end your employment at any time and for any reason, with or without cause. This written agreement supersedes all previous statements made to you, that may be in contrast to what is presented here. You and the company will reach a full and final agreement after signing this term. Even though some features of your position such as your job responsibilities, title, compensation, and benefits, as well as the Company’s personnel policies and procedures, may change over time, the “at will” status of your employment can only be changed in an explicit written agreement signed by you and accordingly, an authorized officer of the Company (other than you).

2. Cash Compensation:

Salary

Starting on [start day], the Company will pay you a starting wage of $[Gross annual salary] each year, payable according to the Company’s standard payroll schedule (biweekly or monthly), and you will get your first pay on [date]. This remuneration will be subject to change in accordance with the Company’s current employee compensation policy (for more information, please do not hesitate to reach out to HR, including HR staff name and position).

Tax Withholding

All types of compensation included in this letter agreement are subject to be reduced to reflect applicable withholding and payroll taxes, as well as other legal deductions.

Tax Advice

We recommend you to seek your own tax advice about the Company’s pay, if needed. You agree that the Company has no obligation to modify or change its compensation arrangements in any way that decreases your tax liabilities, and that you will start no claim against the Company or its Board of Directors for tax liabilities linked to your remuneration.

3. Commission Potential

You will earn [X] percent commission on individual sales in addition to your base income. The commission will be calculated and contributed to payroll on a regular basis [e.g. monthly or quarterly].

When you exceed [monthly / quarterly / annual] sales quotas, you’ll be eligible for an overachievement commission. Your commission will be based on an accelerated rate of [X] percent of your annual base income in this situation.

4. Bonus Options

For each fiscal year of the Company, you will be entitled for a Standard bonus. The bonus (if any) will be determined by the sales department’s annual goals. The Company’s Chief Executive Officer will set these goals, which will be approved by [the Board of Directors and/or the VP of Sales]. Your bonus will be equal to [X]% of your base income for the year. Any incentive for the fiscal year in which you start working for the Company will be prorated depending on the number of days you work for the Company during that fiscal year. Any bonus due for a fiscal year will be paid within [number] months of the year’s end, but only if you are still employed by the Company at the time of payment.

5. Employee Benefits

You will be entitled to partake in various Company-sponsored benefits as a regular employee.

The Company provides an all-inclusive benefits package to its employees, which includes:

Health and Dental Insurance

As with all Company workers, you will be covered by our health and dental insurance benefits plan. Specific terms and conditions are subject to change at the vendor’s discretion

Vacation policy

Each year, you will be entitled to [unlimited, X] days of paid vacation leave. Paid time off is taken in addition to sick days, holidays, and days when the company is closed.

Training:

You will be qualified for an annual training budget as part of our professional development strategy for all staff. After your manager/department head gave you the green light, you can use this for instructional items such as books, online course subscriptions, conferences and workshop tickets, and other resources. You’re also qualified for [tuition fee refund, pending confirmation of the HR department.]

Travel expense reimbursement:

Upon your manager’s approval, you will be reimbursed in full for travel expenditures connected to events you attend as part of your job. Transportation, housing, and meals are all included in these costs. The Company’s travel policy spells out the specifics of travel expense reimbursements.

Stock Options:

You will be offered an opportunity to purchase [number] shares of the Company’s or its parent’s Common Stock (the “Option”), subject to the green light of the Company’s Board of Directors or Compensation Committee and following the Company’s adoption of an equity incentive scheme. When the Option is granted, the Board of Directors or the Compensation Committee will set the exercise price per share. The Option shall be subject to the terms and limitations set forth in the Company’s Stock Plan (as adopted, the “Plan”) and the applicable Stock Option Agreement for options granted under the Plan. You’ll be able to vest in 25% of the OTC after one year of continuous employment, with another 25% vesting in equal monthly increments over the next 36 months of continued service, as provided in the applicable Stock Option package.

6. Privacy and confidentiality agreements

Privacy Agreement

You must follow and adhere to all of the Company’s privacy policies and procedures, as they are established or changed from time to time. Employee personal information will be collected, stored, accessed, and disseminated in line with the company’s privacy code. 

Conflict of Interest Policy

You will not engage in any other job, consultancy, or other commercial activity (whether full-time or part-time) that would cause a conflict of interest with the Company while you have work responsibilities here (e.g. freelance coding work for our competitor company.) You confirm that you have no contractual obligations or any other legal obligations that would prevent you from executing your work duties by signing this letter of agreement.

 Proprietary information and Inventions Agreement

As with all Company employees, it is mandatory for you to sign the Company’s standard Proprietary Information and Inventions Agreement as a condition of employment.

7. Termination conditions

The Company has the right to terminate and cease any employee’s employment for good reason at any time and without notice or reimbursement in lieu of notice. The Company will have the right to terminate your employment for any reason other than just cause, after giving you the statutory minimum notice period.

8. Interpretation, Amendment and Enforcement

This letter agreement overrules and cancels any earlier agreements, representations, or understandings between you and the Company (whether written, oral, inferred, or otherwise) and constitutes the whole agreement between you and the Company about the subject matter set forth herein. Except by declaring a written agreement signed by both you and a fully authorized officer of the Company, this letter agreement may not be amended or changed.

By signing and dating this agreement by [day the offer expires], you can express your agreement with these terms and accept this offer. [Company name] will provide you with the relevant papers and information after you accept this job offer.

Thank you so much.

Kind regards,

(Your name).

Signatures.