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Email template to request an intake meeting From a recruiter to a hiring manager

Recruiting Email Templates

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Subject Line:  Meeting with the hiring team in regards to X position

Dear (Hiring Manager’s name),

I hope this email finds you well.

I am writing this email to schedule a meeting with you, at your earliest convenience. During this meeting, we will discuss the different requirements and candidate profiles for the (job title) role that we want to hire for.

In addition, I would like to please ask you to prepare the answers to the below questions and details so that they can be ready during the meeting. For instance, here are some of the details that I will be needing:

  • Employment type (full or part time, permanent or a temporary contract)
  • Salary range
  • Job responsibilities (the major 5-10 work tasks)
  • Requirement criteria (previous work experience, academic background and knowledge of specific tools).
  • Evaluation methods (screening calls, interviews, assignments and online tests)
  • Timeline (ideal start date and end date if relevant)

Furthermore, if you know of any individuals who would be a perfect fit for this position (such as internal candidates or past applicants), please prepare their names for the meeting so I can reach out to them as soon as possible. 

To help you get on track, please find attached a job description template that we have used in the past for a similar position. Feel free to modify or tweak anything that you believe is necessary and we could also review and finalize the job posting during the meeting.

Please let me know which of the following time slots suit your schedule better and once you pick one, I will send you an invitation.

  • Tuesday 5/15, 10-11 AM
  • Tuesday 5/15, 2-3 PM
  • Wednesday 5/16, 1:30-2:30 PM

If none of these options work for you, please feel free to suggest new days and time slots and we can schedule a meeting date/time that works well for both of us.

Finally, if you believe we need to include another staff from the hiring team in this meeting, please let me know and I will be sure to extend them an invitation to the meeting.

Thank you so much.

Looking forward to our meeting.

Kind regards,

(Your Name)

(Email Signature)

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Hirebee.ai team

The Hirebee Team is a group of passionate professionals dedicated to transforming the hiring process with AI-driven innovation. With expertise in HR technology, recruitment, and employer branding, we create solutions that help businesses attract, assess, and hire top talent more efficiently. Our team is committed to sharing industry insights, best practices, and the latest trends to empower companies with smarter hiring strategies.

Search template

Recruiting Email Templates

Email Template for acknowledging receipt of an application
Email Template for acknowledging receipt of an application
An intake meeting request: From the recruiter to the hiring manager
An intake meeting request: From the recruiter to the hiring manager
Follow up email with a successful candidate after the interview process
Follow up email with a successful candidate after the interview process
Sending an assignment to an applicant as part of the interview process
Sending an assignment to an applicant as part of the interview process
Cancelling a scheduled interview
Cancelling a scheduled interview
Rescheduling an interview with an applicant
Rescheduling an interview with an applicant
Skype Interview Invitation Email Template
Skype Interview Invitation Email Template
Status Update Email to Hiring Managers
Status Update Email to Hiring Managers
Invitation For A Video Interview
Invitation For A Video Interview
Sales Job Offer
Sales Job Offer

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Features
Job Distribution Software
Candidate Sourcing Software
Candidate Relationship Software
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Startups
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Job Description
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Recruiting Email Templates
HR Email Templates
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Candidate Survey
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