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Administrator Job Description

Administration and office support

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Description

We are looking for an attentive, efficient Administrator to provide consistent, courteous support for our leadership team and keep the office running smoothly and efficiently. The Administrator will oversee administrative and clerical activities, greet and direct office visitors, collect, organize, store, and retrieve information and documents, make arrangements for meetings and travel, and handle basic office tasks, such as answering phones, updating employee, client, and company data, filing, and keeping a clean, welcoming enviro

Responsibilities

  • Supporting company leadership and supervising administrative department activities staff members.
  • Greeting office visitors and directing them to the appropriate parties.
  • Handling or delegating basic office tasks, such as filing, preparing meeting areas and presentation materials, delivering mail, answering emails and phone calls, and data entry.
  • Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged and prevent conflicts.
  • Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
  • Entering and updating company, employee, and client records.
  • Ordering, storing, and distributing office supplies and maintaining, repairing, or replacing office equipment.
  • Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
  • Providing basic bookkeeping services.

Requirements

  • High School Diploma or equivalent, a degree in Business Administration or relevant field preferred.
  • Experience in administrative services or related field.
  • More education, certifications, or experience is a major advantage.
  • Exceptional time management, interpersonal, and verbal and written communication skills.
  • Proactive, organized approach to multitasking.
  • Strong leadership skills.
  • Professional appearance, courteous manner, and clear, friendly phone voice.
  • Ability to remain calm and think clearly under pressure and successfully navigate or diffuse tense situations.
  • Understanding of accounting principles and bookkeeping software may be required.
  • Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

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The Hirebee Team is a group of passionate professionals dedicated to transforming the hiring process with AI-driven innovation. With expertise in HR technology, recruitment, and employer branding, we create solutions that help businesses attract, assess, and hire top talent more efficiently. Our team is committed to sharing industry insights, best practices, and the latest trends to empower companies with smarter hiring strategies.

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Administration and office support

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Features
Job Distribution Software
Candidate Sourcing Software
Candidate Relationship Software
Candidate Screening Software
Recruitment Automation Software
Recruitment Marketing Software
Analytics & Reporting Software
Candidate Survey Software
Business Type
Small Business
Startups
Staffing Agency
Enterprise
Pricing
HR Tools & Templates
Job Description
Interview Questions
Recruiting Email Templates
HR Email Templates
HR Terms
Resources
Job Distribution
Candidate Sourcing
Candidate Relationship Management
Candidate Screening
Recruitment Automation
Recruitment Marketing
Reporting and Analytics
Candidate Survey
Blog
News Room
HR Trends
HR Tips and Tutorials
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