Interview Scheduling & Availability

# Interview Scheduling & Availability ## Scheduling Interviews ### Manual Scheduling 1. Open a candidate's profile or pipeline card. 2. Click **Schedule Interview**. 3. Set date, time, duration, and location (or video link). 4. Add interviewers as attendees. 5. The event syncs to connected calendars (Google/Outlook). ### Self-Scheduling (Booking Links) Let candidates pick their own time slot: 1. Go to **Settings → Availability** to set your available hours. 2. Generate a **booking link** for a candidate. 3. Send the link via email (automated or manual). 4. The candidate sees available slots and picks one. 5. The interview is automatically created and synced to all calendars. ### Availability Management - Set weekly recurring availability windows. - Block out dates for vacations, meetings, etc. - Each team member manages their own availability. ## Interview Types - **In-Person** — specify a physical address. - **Video Call** — auto-create Zoom meetings (if connected) or paste any video link. - **Phone Screen** — add a phone number. ## Calendar Integration - **Google Calendar** — two-way sync of all interview events. - **Outlook Calendar** — two-way sync with Microsoft 365. - Events include candidate details, job info, and meeting links. ## Interview Panel - Assign multiple interviewers to a single interview. - Each interviewer receives calendar invites and notifications. - Collect scorecards from the full panel after the interview. ## Reminders HireBee sends automatic reminders: - **To candidates** — 24 hours and 1 hour before the interview. - **To interviewers** — configurable reminder timing. - Reminders include interview details, candidate profile link, and meeting link. ## Rescheduling & Cancellation - Reschedule with a click — candidates and interviewers are notified automatically. - Cancel with an optional reason — all parties are updated. - Rescheduling history is tracked on the candidate timeline. ## RSVP Tracking Track whether candidates and interviewers have confirmed attendance. RSVP responses are logged on the interview event.