Email Templates & Automation

# Email Templates & Automation ## Email Templates Create reusable email templates for every stage of the hiring process. ### Template Variables Templates support dynamic placeholders: - `{{candidate_name}}` — candidate's full name - `{{job_title}}` — the job they applied to - `{{company_name}}` — your organization name - `{{stage_name}}` — current pipeline stage - `{{interview_date}}` — scheduled interview date/time - `{{meeting_link}}` — video meeting URL - `{{career_page_url}}` — your career page link - And many more... ### Template Types - **Application Confirmation** — sent when a candidate applies. - **Interview Invitation** — includes date, time, and meeting link. - **Interview Reminder** — sent before the interview. - **Rejection** — professional decline with optional feedback. - **Offer** — formal job offer. - **Follow-Up** — post-interview check-in. - **Custom** — create templates for any purpose. ### AI-Generated Templates Use the **Generate with AI** feature to create email templates: 1. Describe the purpose (e.g., "rejection email for senior engineering candidates"). 2. AI generates a professional template using your brand voice. 3. Edit as needed and save. You can also generate all standard templates at once using **Generate All Templates**. ## Sending Emails ### Manual Sending From any candidate profile, click **Send Email**: - Choose a template or write from scratch. - Preview with actual candidate data filled in. - Send immediately or schedule for later. ### Automated Sending Set up stage triggers to send emails automatically: - Candidate applies → send confirmation email. - Candidate moved to interview → send interview invitation. - Candidate rejected → send rejection email (with optional delay). ## Email Tracking - **Delivery status** — sent, delivered, bounced, failed. - **Open tracking** — know when candidates read your emails. - **Thread view** — see full email conversations per candidate. ## Custom Sender Configure custom "From" email addresses under **Settings → Email** to send from your company domain instead of default HireBee addresses.