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Executive Secretary Job Description

Administration and office support

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Description

We are looking to hire an Executive Secretary with exceptional administrative and clerical skills. Executive Secretaries are expected to multi-task and work well under pressure in a fast-paced environment.

To ensure success, Executive Secretaries should be organized, have superb research skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. Top candidates will possess incredible problem solving and office coordination skills, and exhibit excellent time management.

Responsibilities

  • Perform accurate research and analysis.
  • Coordinate arrangements, meetings and/or conferences as assigned.
  • Take dictation and write correspondence.
  • Compile, proofread and revise drafts of documents and reports.
  • Daily record keeping and filing of documents.
  • Prepare reports, presentations and correspondence accurately and swiftly.
  • Create and organize information, and generate reference tools for easy use.
  • Answer and screen telephone calls, and respond to emails, messages and other correspondence.
  • Operate and maintain office equipment.
  • Manage busy calendar, meeting coordination and travel arrangements.
  • Professionally greet and receive guests and clients.
  • Ensure efficient and effective administrative information and assistance.

Requirements

  • Degree in Business Administration (desirable).
  • Certificate in Business Administration or related (essential).
  • Two years of experience in an executive support role.
  • Methodical thinker with detailed research proficiencies.
  • Thorough understanding of clerical and secretarial principles.
  • Strong knowledge of databases and tracking systems.
  • Fantastic organizational skills and detail oriented.
  • Ability to work under pressure and meet deadlines.
  • Brilliant written and verbal communication skills.
  • Proficient in Microsoft Office, and business communication software

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Hirebee.ai team

The Hirebee Team is a group of passionate professionals dedicated to transforming the hiring process with AI-driven innovation. With expertise in HR technology, recruitment, and employer branding, we create solutions that help businesses attract, assess, and hire top talent more efficiently. Our team is committed to sharing industry insights, best practices, and the latest trends to empower companies with smarter hiring strategies.

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Administration and office support

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Features
Job Distribution Software
Candidate Sourcing Software
Candidate Relationship Software
Candidate Screening Software
Recruitment Automation Software
Recruitment Marketing Software
Analytics & Reporting Software
Candidate Survey Software
Business Type
Small Business
Startups
Staffing Agency
Enterprise
Pricing
HR Tools & Templates
Job Description
Interview Questions
Recruiting Email Templates
HR Email Templates
HR Terms
Resources
Job Distribution
Candidate Sourcing
Candidate Relationship Management
Candidate Screening
Recruitment Automation
Recruitment Marketing
Reporting and Analytics
Candidate Survey
Blog
News Room
HR Trends
HR Tips and Tutorials
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