Rescheduling an interview with an applicant

Job interview templates

This is an example of an email that can be used to reschedule an interview with an applicant. It is important to communicate clearly and mention the reasons why the change is happening. It would be ideal if you could offer two new dates/times for the applicant to choose from.

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Email Subject Line: Rearranging the [Job title] position interview date at [Company Name]

Hello or Dear [Candidate Name],

I regret to inform you that the [day and time] interview we had scheduled for the [Job title] position must be rescheduled.

[Shortly explain the reason for the change, such as; our hiring manager [Hiring manager’s name] won’t be available on that day.]

Could we change the date and time to [new date and time]? Please let me know if that works for you or if there is another time or date this week that you would prefer.

I sincerely apologize if this has caused you any inconvenience.

[Your name]

[Signature]