Recruiting Text Messages to Candidates for Different Scenarios

Job interview templates

You can use the templates below to send different types of emails to candidates regarding the hiring process. Each template is for a different step in the process.

Search tools and templates

Text message inviting a candidate to a job interview:

  • Hello there, [Candidate name]. Here’s the directions on how to get to our office [map url] tomorrow for your interview. Please let me know if you require any other assistance. I eagerly anticipate meeting you.
  • Hello there, [Candidate name]. We’re looking forward to meeting you at [10 AM] tomorrow. Allow 10-15 minutes extra to get here because traffic is usually very heavy during your interview time. Please do not hesitate to ask me any questions or share any concerns you may have.

After an interview, send a follow-up text message:

  • Hello there, [Candidate name]. Thank you for attending the interview today. It was a pleasure to meet you. Keep an eye out on your email; specifically towards the end of the week, I’ll send you the post-interview assignment that was mentioned during the interview. If you have any questions, please do not hesitate to contact us. Have a wonderful day!

Send a text message to reschedule an interview:

  • Hello there, [Candidate name]. We’ll have to reschedule your interview due [a medical emergency]. Are you available instead on [Wednesday at 10 AM]? Please let me know as soon as possible so we book off this date/time for the interview. If this does not work, please let us know if there is another day or time this week that you prefer. Please accept my apologies for any inconvenience this has caused you.

To reconnect with a previous applicant, you can send this text message.

  • Hello there, [Candidate name]. I’m from [Company name] and my name is [your name]. We’re organizing a career fair this week on (Wednesday August 25th at 11 AM). We’d love to see you there to talk about our new vacant job positions. Please let me know if you’re interested, and I’ll email you further details. Have a wonderful day!

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