Employee contract termination

HR Email Templates

The template below can be used to let an employee know that their contract has been terminated. The main details regarding the contract termination process are available, however, you can add your own

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Dear [recipient’s name],

This letter is to notify you that, as of [date], we will no longer need your performed work duties/services. As a result, your contract will be terminated, and the above-mentioned date will be your final day of employment. With this letter, we comply with our contract’s minimum notice time requirement that was agreed upon when your employment contract was signed.

Any company material, files, or equipment to which you had access during your employment, must be returned. Our confidentiality and data protection policies apply to you, as they do to all of our workers, even after the termination of your contract.

According to your contract and legal requirements, you are entitled to be paid the sum of [state amount]. We will make the payment on [example; the Friday after the end of your contract]. As a past employee of our company, you would also be eligible for many benefits and compensation (Provide specific examples and conditions).

We want to take the opportunity to thank you for all your hard work and we wish you all the best in your future endeavours. 

Kind regards,

(Your name)

(Your signature)


This is meant to provide general guidelines and should be used as a reference. It may not take into account all relevant local, state or federal laws and does not constitute a legal document. Neither the author nor workable.com will assume any legal liability that may arise from the use of this letter. Where necessary, seek qualified counsel before sending.

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